Privacy Policy

We respect your privacy. This tool runs locally in your browser; roster data remains on your device unless you export or share it.

Last updated: 2025-09-22

What we process

By default, we do not collect or store personally identifiable student data on our servers. Inputs you enter (names, tags, seating preferences) are processed in your browser memory. If your browser saves recent inputs, that storage occurs on your device.

Cookies & advertising

Third‑party vendors, including Google, use cookies to serve ads on this site. Google’s use of advertising cookies enables it and its partners to serve ads based on your visit to this and/or other sites on the Internet. You may opt out of personalized advertising by visiting Google’s Ads Settings. You can also opt out of a third‑party vendor’s use of cookies for personalized advertising by visiting aboutads.info.

Local storage & cache

Your browser may keep recent inputs so you can pick up where you left off. Clear them via your browser’s “Clear browsing data.”

Analytics

If analytics is enabled, we use it to understand aggregate usage (page views, device type). We do not use analytics to store student names or seating data.

Your choices & rights

Ads personalization: adjust via Ads Settings or opt‑out tools linked above.
Browser controls: block/clear cookies and local storage at any time.
Do Not Track: you can set your browser’s DNT signal (behavior varies by browser).

Children’s privacy

This tool is designed for teacher use. Do not post or publicly share student‑identifying exports online without proper consent.

Contact

Privacy questions? Reach us via the email on the Contact page.

Changes to this policy

We may update this policy. We’ll revise the “Last updated” date when we do.

Respecting Student Information in Seating Notes

Many teachers jot small notes on seating charts—reminders about accommodations, partnerships, or safety plans. Those notes deserve the same care as other student records.

Keep details minimal. Use short, professional phrases instead of lengthy descriptions of student histories.
Store carefully. If you print charts with notes, keep them in a secure location when not in use.
Be mindful of sharing. When you hand a chart to a substitute, include only the information they truly need for that day.
Follow local policies. Align your use of notes with your school or district expectations for student data privacy.

Thoughtful handling of seating information helps protect students while still supporting the daily work of teaching.

Storing Digital Seating Charts Thoughtfully

If you export or screenshot layouts, it’s worth thinking through where those files live and who can access them.

Secure locations. Prefer school-approved drives or password-protected folders over personal, shared devices.
Clear names. Use file names that make it easy to find and delete old charts when they’re no longer needed.
Limited sharing. Share digital charts only with colleagues who genuinely need them to support students.
Retention habits. Decide how long you’ll keep old charts and add reminders to clean up at the end of terms.

These habits keep digital seating data helpful for planning without lingering longer than it should.

Balancing Student Voice with Privacy

It’s important to hear from students about how seating feels, but those conversations don’t always need to be recorded directly on the chart.

Private check-ins. Invite students to share concerns about seating in one-on-one or written formats.
Summarized notes. If you record feedback, keep it general—focus on needs like “prefers front for focus” instead of detailed stories.
Respect boundaries. Let students know you won’t share their personal reasons widely unless safety is involved.
Review periodically. Clear out old notes as circumstances change so charts don’t carry outdated labels.

This approach honors students’ experiences while still keeping their information handled with care.

Thoughtful Printing and Recycling Habits

Paper copies of charts can be incredibly useful—but they also carry student information that deserves care.

Secure printers. Use printers in staff-only areas when charts include sensitive notes.
Collect pages promptly. Avoid leaving charts in output trays where students or visitors might see them.
Shred, don’t toss. Recycle charts through secure shredding if your school provides it.
Limit copies. Print only the number of charts you truly need for the day or week.

Small printing habits like these add up to a safer environment for student information.

Using the Generator on Shared or Public Devices

Sometimes you might build a chart on a shared school computer or a device that others also use. A few extra steps can help keep student information safe.

Log out. Sign out of any personal accounts you used during planning before you step away.
Clear downloads. Delete exported charts from the desktop or downloads folder once you've saved them to a secure location.
Close tabs. Close browser windows that show seating charts or rosters on screen.
Follow school guidance. When in doubt, ask your tech team or administrator how they recommend handling shared devices.

These small habits reduce the chance that seating charts will be seen or copied by people who shouldn't have access.

Talking About Seating Decisions with Colleagues

Sometimes you may need to discuss seating with co-teachers, administrators, or support staff. How you talk about students in those conversations matters.

Focus on needs. Frame your explanations around learning, access, and safety instead of labels.
Use professional language. Avoid shorthand or jokes that could sound negative out of context.
Share patterns, not gossip. Bring concrete examples of what happens in certain parts of the room.
Stay solution-oriented. Pair any concern you mention with a step you’re trying or support you’re seeking.

This keeps seating conversations anchored in care and problem-solving, not blame.

Considering Family Perspectives on Privacy

Families may have different comfort levels with how much classroom information is shared or displayed. Seating charts are part of that picture.

Public vs. private charts. Decide which versions are posted in the room and which stay in teacher-only spaces.
Discretion with notes. Avoid writing sensitive information on charts that might be seen during events or conferences.
Clear communication. When families ask about seating, explain how you protect student dignity and confidentiality.
Adapting when needed. Be willing to adjust how and where charts are displayed if a legitimate privacy concern arises.

Small choices like these can strengthen trust between home and school.